Automatically Move Daily Emails to Specific Folders in Outlook
If you subscribe to daily email news letters they can quickly fill up an inbox. You might want to save them to read or reference at a later time. Keeping these emails in specific folders is a good way to keep organized. Today we will take a look at how to create a rule in Outlook to automatically place regularly received email messages in specifically assigned folders.
First right click on the email message you want to move to automatically move to a folder and select Create Rule.
This will open up the Create Rule screen so we can choose the conditions for this email. Depending upon how you have your mail set up (Exchange, Gmail, etc) will determine what to select for the conditions. Most of the time I set the rule by sender to one of my email addresses. Also, you can add visual and sound notifications. After you have selected the conditions the next thing to click is “Move the item to folder”.
Now browse the folder location you want the email to be sent to or create a new one.
Click OK in the Create Rule window then OK on the following confirmation dialog box. That’s it, now all daily emails will be sent to a specific folder.
This is just one of many helpful rules you can create in Outlook to stay organized.
Also Related: http://www.howtogeek.com/howto/microsoft-office/use-outlook-rules-to-prevent-oh-no-after-sending-emails/
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Good info, however, making multiple conditions appears that all conditions are 'AND'. If this AND this THEN. Is there a way to create a rule with multiple OR conditions. example Either from Jack Jones "OR" contains skunk in the subject.
thanks
Make sure you name your rules with very short names. Instead of "Move CNET emails to CNET folder", change it to just "CNET". There's limited space in Exchange for storing all the rules names and you can quickly run out.
When i do this, it seems that the rule generator almost always adds a condition "On this machine only". I create the rule, have it run on items already in the folder, and the items do not get moved. If i then re-open the Rules and edit the new created item, this box is checked. Unchecking the box and running on items already in folder then will work. Anybody else see this? Better yet, anybody else know how to stop it from being turned on?
It would be very interesting to know how one could do a rule which applies to SENT mails AND to RECEIVED mails! (and not just to the received mails).
There seem to be no solution for that in Outlook, compared to Thunderbird or Eudora, where this works very simple.
How to automatically move older e-mails to a specified folder? Is there any rule like this?
Dear All,
If there is a problem goin in rule then how to resolve it?
I have 2 rules
1. With specific subject, i want the mail to go to folder Y
2. From a specific person, I want the mail to go to folder Z
But when I get a mail from that person with that subject, it simply goes to folder Z, when i want it to go to folder Y
Can i apply some rule where i can say from this person and NOT having this subject should go to folder Z
I want to apply a negative rule. Does anybody have any idea regarding this