Email Large Files from Outlook with Acrobat.com
Have you ever needed to email large files but your IT dept limits attachments to 10MB or less? Thanks to the Acrobat.com Outlook Add-in you can send large files for free (up to 5GB).
The Acrobat.com Beta was launched last year and is where you can store up to 5GB of data and share with others. You can access it from a browser, a desktop application, and now with the Outlook Add-in.
Installing the Acrobat.com Add-in
Installing the plug-in is fast and easy using the installation wizard. You might have to update to the shared Add-in support for .Net Framework 2.0 (KB908002).
Just follow through the wizard, no special steps required…
Using the Acrobat.com Add-in
After the installation open Outlook to compose a new message and you will find the new plug-in under the new Acrobat.com tab.
To begin using it you will need to sign in with your Adobe ID or simply sign up for a new account.
Now choose the file or files you want to send to the email recipient for download. Here you can also choose Open or Restricted Access where Open lets others access the file if the email is forwarded. Also, to share a restricted document the recipient will need an Acrobat.com account as well.
After you have the files click the Attach button which will show a progress bar as the files upload to Acrobat.com.
After the files have been uploaded you will see Acrobat.com and the link for the recipient to download.
You can change different settings under preferences such as the size of the attachment you want to use Acrobat.com for.
When you click on the email link to get the file if Restricted you will be required to sign into your Acrobat.com account to see it. If you share the files anyone who gets the link can preview and download it.
Another cool feature of the Add-in is being able to invite people to online web conferences with Adobe Connect Now.
Keep in mind that Acrobat.com is still in Beta and you may experience connectivity problems or other glitches but overall this is a great way to send large files for free.
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What if you are behind a proxy? cant get it to even sign in.
This is a good thing for situations where, as you said, you cannot send mail that exceeds 10 Megs. But there is another problem to consider:
While Gmail allows, for example, sending of attachments up to 20 megs, there are an awful lot of addresses I have sent things to which refused to accept anything exceeding 10. Yahoo addresses are an example of this as are addresses at the University of Maryland.edu.
Be advised that, if this method of sending mail works for you, it doesn't necessarily mean your mail will get to whomever you are sending it to.
@G
Which Proxy Server are you using ?
It works for me via proxy. What kind of proxy server you are using(does it require auth, etc.)? Dis you set the proxy server correctly in IE?
[quote] This is a good thing for situations where, as you said, you cannot send mail that exceeds 10 Megs. But there is another problem to consider:
While Gmail allows, for example, sending of attachments up to 20 megs, there are an awful lot of addresses I have sent things to which refused to accept anything exceeding 10. Yahoo addresses are an example of this as are addresses at the University of Maryland.edu.
Be advised that, if this method of sending mail works for you, it doesn't necessarily mean your mail will get to whomever you are sending it to. [/quote]
It doesn't actually send the email just a link to a site where you can download the email.
I think that mail.lycos.com is a much better alternative for several reasons. First, Adobe crashes my vista computer like crazy and in order to have a stable, working system I have had to remove every piece of adobe software from this machine. (For example, search for "adobe crashes vista".) Second is that Adobe installs all kinds of junk on your computer. Third is that 5gb is still a limitation. Lycos has no limit and it's free. (The real limitation is how much one can realistically upload over the Internet.)
Oh, wait, I still have flash on this computer. That's an adobe product too, yah?
this article, while good and timely, serves to only make the work of admins harder. there's a reason why we only limit attachment size and i'm afraid because of this new development, we will have to block acrobat.com from our network.
@mike: Yes, Flash has been an Adobe product since Flash Player 9; the first version released after Adobe acquired Macromedia.
@3 Stars and a Sun: I'm curious to know what that reason is as I don't see how this could make the work of admins harder. I thought the reason for the attachment size limit was to reduce load on the email servers. Seems like it would be the work of admins easier as the attachment storage is handed by Adobe's servers instead of internal email servers.
Great work Adobe !
Now, you need to make that add-on to gmail..
@ Ron or you could pop ur mail to outlook